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University of California Santa Barbara
Electronic Timekeeping

Services

When a department begins using electronic timekeeping, employees record time worked and leave taken in a variety of ways:

  • Some non-exempt employees record starts, stops, and transfers as they occur at a Kronos timeclock or online using their computer.
  • Some non-exempt employees record starts, stops, and transfers by updating their timecard online at any time during and prior to the end of the biweekly cycle.
  • Exempt employees enter leave taken on their timecard online and approve it by the 1st of the following month.

With electronic timekeeping, employees can:

  • Record the time they start work, stop work, and transfer between different jobs or contracts/grants if they have multiple jobs/assignments.
  • Record leave taken (vacation, sick leave, etc.).

Supervisors/Managers will be able to use electronic timekeeping to do activities like:

  • Approve a single time card or multiple time cards at a time.
  • Add, correct, and delete entries by employees.
  • Add and delete comments on timecards.
  • Perform work rule and job, grant, or project transfers.
  • Remove timecard approval.
  • Create and edit schedules.
  • Generate reports.